These terms apply to everyone who uses Central Church facilities: staff, ministries, volunteer teams, and outside groups. By submitting a reservation, you agree to follow them for your entire event, including setup and teardown.
1. Reservations and Use of Space
- Use only the rooms and spaces listed on your approved reservation.
- Hallways, lobbies, kitchens, classrooms, outdoor areas, and other rooms are not included unless they’re on your reservation.
- If you need more space, submit a change request in Bluesheet. Don’t use an open room just because it looks empty, since it may be reserved for someone else.
- Your reservation time includes setup and teardown. Plan to arrive and leave within your reserved window.
- Every reservation must name one adult as the responsible contact. This person must be responsible for the group following these terms.
- Give an accurate expected attendance when you reserve. Stay within the posted capacity of each room.
2. Production Support
- Production support (sound, lighting, video, livestream, presentation, and staging) is only provided when it’s requested and approved in Bluesheet.
- Production requests must be submitted at least 4 weeks before your event. Late requests may not be fulfilled.
- A room reservation does not include Production support. If a space has AV equipment, that doesn’t mean it will be staffed or turned on for your event.
3. Equipment and Outside Items
- Central’s tables, chairs, equipment, and supplies must stay on campus.
- Outside equipment, rentals, and vendors (such as inflatables, outside sound systems, caterers, or decorators) must be approved by Facilities before your event.
- Central is not responsible for outside equipment brought on campus.
4. Leave It the Way You Found It
- Return every space to its original setup before you leave, including tables, chairs, and furniture.
- Remove all trash, food, decorations, and personal items, and take trash to the dumpsters outside of the Hearth Room Kitchen.
- Wipe down tables and counters, and clean up spills.
5. Food, Kitchen, Decorations, and Attachments
- Food and drinks are allowed only in approved areas.
- Kitchen use must be requested and approved in Bluesheet.
- Before leaving the kitchen, turn off all appliances, wash and put away anything used, and remove all of your food from refrigerators and freezers.
- Don’t use tape, nails, tacks, staples, or adhesives on walls, doors, windows, or furniture. Ask Facilities about approved hanging options.
- Open flames, candles, confetti, glitter, fog, and haze are not allowed without approval from Facilities.
- Don’t block exits, fire alarms, extinguishers, or signage with decorations or furniture.
6. Access, Lockup, Parking, and Grounds
- Arrive and leave within your reserved times. Building access is set to match your reservation.
- Don’t prop open exterior doors or give building access to anyone not part of your event.
- Before you leave, turn off lights, close doors, and make sure everyone in your group has left.
- Report any lost keys, access cards, or door issues right away.
- Reserved parking is not available unless approved.
- Use of lawns, parking lots, or other outdoor areas requires its own reservation.
7. Safety and Children
- All events must follow Central’s safety and security policies found at centralsafe.org.
- Any event involving minors must follow the child safety policies found at centralsafe.org, including required adult supervision and approved volunteers.
- Minors must be supervised by an adult at all times and may not be in unreserved areas.
- Know where the nearest exits are in your reserved space.
- Report any injury, safety concern, or incident to dispatch immediately.
8. Prohibited Items and Activities
The following are not allowed anywhere on Central’s campus:
- Alcohol, illegal substances, tobacco, and vaping
- Firearms and weapons, except as allowed by the policies found at centralsafe.org
- Gambling
- Political campaigning or candidate events
- Any activity that is illegal or unsafe
9. Mission Alignment and Publicity
- All events on Central’s campus must be consistent with Central’s mission, beliefs, and values.
- Central may decline, change, or cancel any reservation it decides does not fit its mission or ministry priorities.
- Groups may not use Central’s name or logo, or imply that Central sponsors or endorses their event, without written approval.
- Photography, filming or livestreaming by outside groups must be approved in advance.
10. Scheduling Priority, Cancellations, and Closures
- Central’s ministry needs come first. Central may need to move or cancel a reservation and will give as much notice as possible.
- If you need to cancel, do so in Bluesheet at least 2 weeks before your event.
- If Central closes campus because of weather or an emergency, events are canceled. Outside groups will have their deposit returned.
11. Outside Ministry Events
- Outside ministry events require a refundable deposit of $300 to confirm the reservation.
- The deposit is returned after the event if the space is reset, clean, and undamaged, and the reservation was not canceled late.
- Any cleanup, labor, or damage costs will be deducted from the deposit. Costs beyond the deposit will be billed to the group.
- Outside groups agree to hold harmless and indemnify Central Church, its staff, and volunteers from any claims, injuries, losses, or damages that result from the group’s use of the facility.
12. Personal Property
- Central is not responsible for lost, stolen, or damaged personal property.
13. When Terms Are Not Followed
- Cleanup or labor fees: If staff need to reset or clean a space, a fee of $150 may be charged.
- Damage costs: Groups are responsible for repair or replacement of damaged rooms, furniture, or equipment.
- Booking privileges: Repeated issues may result in a pause on future reservations.
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