Central Church event + resource request system

Step 1 of 3

Who's submitting?

This shapes which fields you'll see throughout the form.

Central staff

I have a centralsf.org email and am employed by Central.

Ministry leader / volunteer

I lead a ministry, small group, or team using Central's spaces.

First name *

Last name *

Email *

Phone *

Notify additional people (optional)

Separate addresses with commas. Everyone listed gets a copy of the confirmation and any updates.

Organization or ministry name *

Central staff sponsor *

Non-staff events require a staff sponsor for approval.

Request type

New request Update previous Rebook a past event

Submission ID to update *

The matching row in the sheet will be overwritten.

Confirmation number to copy

We’ll pre-fill everything from that event as a brand-new request — just update the dates and any details.

Event basics

Ministry *

Expected attendance *

⚠

Security required — events with 100+ guests need a security team. The security section below has been enabled automatically.

Event name *

Event description *

The text you enter here will show up on the calendar & be used for the registration. Please be specific about your event.

Start date *

End date

Where is this event held? *

On-site (Central building) Off-site

Step 2 of 3

Event details

Fill in the fields below. Only relevant sections are shown.

✓ Template applied — review and adjust below.

Public event time

Event start time *

Event end time *

This is what appears on the church calendar for the public.

This event is recurring

Recurrence pattern

Recurrence end date

Specific dates

Block out specific dates (keep the recurring schedule, but skip these)

Calendar reservation

Reserve spaces on the internal calendar

▾

Spaces to reserve * Building map

Reserve every space your event needs — you'll set up each one in the Facilities section below. Please include rooms that will be needed for event childcare.

ℹ

Reserving the whole building requires a follow-up meeting with your ministry and facilities. The entire building will be held on the calendar.

Event location / venue *

Address

Off-site events still show on the calendar — at this location instead of a Central room.

Show this event on the church website

The space is held from setup start through teardown (set in the Schedule section).

Facilities + room setup

Tables, chairs, layout diagrams

▾

Room reservation window

Reserved from *

Reserved until *

Holds the space (setup through teardown) so no one else can book it during this window.

Door info

This system is automated. Any changes you need to the door schedule must be submitted through an updated Bluesheet form.

Groups under 15 people will receive a PIN for the doors.

For groups of over 15 people, doors will be unlocked 15 minutes prior to the event start time.

Door letter Door map

Email to receive a door unlock PIN if your group is less than 15, or if you need earlier entry for setup.

This event needs a room setup

Room needs to be set up by — date

Set up by — time

Setup notes for facilities team

The room is held for the reservation window set in the Schedule section near the top.

Registration & Check-In

Tickets, capacity, check-in

▾

This event needs registration

The event description from the first page (Basic Info) is used for the registration page.

Who needs access to this registration?

Cost

Max capacity

Demographic of event audience

Registration opens

Registration closes

Confirmation message after registering

Forms to complete with registration

Media acknowledgement Participation authorization Medical information

Information to collect

Mailing address Email Phone Gender Birthdate Grade Emergency contact Medical notes

Childcare

We're providing childcare for this event Require guests to register their children for childcare

ℹ

Be sure the rooms needed for childcare are booked in the Spaces to reserve section above.

Any additional info to collect?

Special requests for your registration?

These settings tell ChurchCenter what to collect. Personal and medical details are gathered and stored securely in ChurchCenter — not in this form.

This event needs check-in

Do you need an event created? Do you need check-in setup support from the Production team?

Volunteers + security required

Welcome Team, WARG, greeters

▾

Welcome Team volunteers needed

Roles and counts needed

Security needed required for events 100+

⚠

Security is required for this event size.

Security details or special concerns

Production / A-V

Audio, video, staging

Do you have any audio/visual/staging needs? * The room has what I need, I'll handle it myself.Choosing this option will NOT notify production and you will be responsible for all A/V needs. I need production support.A member of the production team will follow up to talk through what you need. Please note that requests are reviewed based on team availability and the needs of the event, and are not automatically approved.

Step 3 of 3

Review + submit

Check everything looks right before sending.

✓

Bluesheet submitted!

Your request is in. Confirmation ID: —
Keep this ID for any future changes.